What are the documents required for updating data at BT units for legal entities?
The process of updating a company's data is carried out by its legal representative, identified by the identity document.
Depending on the type of business, the following documents are needed 📑 for updating the data in BT agencies:
Resident companies (Limited liability companies, Joint-stock companies, General partnerships, Limited partnerships, Joint-stock limited partnerships, European Companies headquartered in Romania):
➤⠀The latest updated constitutive act from which to result the persons who administer the company/ control the company/ who hold the status of the company's real beneficiaries
➤⠀The last document by which the persons authorized on the accounts are empowered, if it does not result from the Constitutive Act
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Electronic extract from the ONRC or Certificate of Findings from the ORC or other legal registry issued at most 30 days before submission to the Bank the documents for data update. The certificate of registration must include all identification data of the company, representatives, associates/ shareholders (as applicable), headquarters, work points, information about the share capital, the way of distributing shares/ social parts, the form of organization of the company
➤⠀In the case of joint-stock companies, if no updated information about shareholders appears at ONRC, an extract from the Shareholders' Register, issued by the registry company and not older than 30 days, containing the current composition of the shareholder structure, will also be presented
➤⠀The certificate of finding issued by RECOM can be brought by the client or can be requested by the bank at the time of the client's presentation in the unit
➤⠀Unique form signed by the legal representative
Family businesses, individual enterprises and authorized natural persons:
➤⠀Certificate/ extract of records from ONRC issued maximum 30 days before the submission of documents for updating or proof of registration in another legal publicity register (in the case the client is not registered at RECOM)
➤⠀The last document authorizing the persons with rights on accounts.
➤⠀Valid identity documents for holders/authorized representatives of PFA
In the case of clients - liberal professions in the medical field (medical offices, medical assistant, individual medical offices, pharmacists, physiotherapist, midwife, dentist, etc.) the update can be done based on:
➤⠀Document (address, certificate, annual notice, etc.) issued by the competent professional Body/College authorized to authorize the respective entities, scanned in the area dedicated to RECOM documents in the enrollment application. The document must contain the identification data of the respective entity and certify the operation for the current year in which the update is made. A certificate of incorporation will be requested only in the situation in which the respective entity is also registered with the Trade Register
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Public administrations:
➤⠀Address from the respective institution or from the higher authority containing the identification data of the respective entity and certifying the operation for the current year in which the update is made
➤⠀The appointment document of the legal representative (if not present in the client file)
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Examples:
School Inspectorate:
➤⠀Address from the Authority/ Institution containing the identification data of the respective entity and certifying operation for the current year in which the update is made
➤⠀The appointment document of the legal representative (if not present in the client file)
➤⠀Documents from which the authorized representatives, delegates can be identified
➤⠀Valid identity documents for legal representatives, authorized persons, delegates, real beneficiaries
➤⠀Unique form signed by the legal representative
Police Inspectorate:
➤⠀Address from the respective authority containing the identification data of the respective entity and certifying the operation for the current year in which the update is made
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Military units:
➤⠀Address from the respective authority containing the identification data of the respective entity and certifying the operation for the current year in which the update is made
➤⠀Appointment document of the legal representative (if not in the client file)
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, delegates, real beneficiaries
➤⠀Unique form signed by the legal representative
Public schools:
➤⠀Address from the respective institution containing the identification data of the respective entity and certifying the operation for the current year in which the update is made
➤⠀The appointment document of the legal representative (if not present in the client file)
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Individual law offices or law firms
➤⠀Certificate or address issued by the Bar for the current year in which the update is made containing a mention regarding the legal operation of the respective office or confirmation/ proof of registration in the registers/ specific profession's roll
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Copy of the identity documents of the actual beneficiaries of the company if these have not been provided to the bank/are no longer valid and have been renewed;
➤⠀Unique form signed by the legal representative
Mediators:
➤⠀Certificate/ Address issued by the Mediation Council for the current year in which the update is made containing a mention regarding the legal operation of the respective office, or confirmation/ proof of registration in the registers/ specific profession's table
➤⠀The last document by which persons with rights on accounts are empowered
➤ Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤ Single form signed by the legal representative
Practitioners in insolvency: SPRL, IPURL, UNPIR: (offices of judicial administrators/ insolvency liquidators)
➤⠀Certificate/ Address issued by UNPIR (Union of Insolvency Practitioners) for the current year in which the update is being made, containing a mention regarding the legal operation of the respective office, or confirmation/ proof of registration in the registers/ board specific to the profession
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Offices of Judicial Bailiffs:
➤⠀Certificate/ Address issued by the Chamber of Judicial Executors for the current year in which the update is made containing a mention regarding the legal operation of the respective office or confirmation/proof of registration in the registers/ specific professional roll
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Individual/Associated Notary Offices:
➤⠀Certificate/ Address issued by the Chamber of Notaries Public for the current year in which the update is made, containing a mention regarding the legal operation of the respective office or confirmation/ proof of registration in the registers/ specific profession table
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Individual architect offices:
➤⠀Certificate/ Address issued by the Union of Architects of Romania for the current year in which the update is made, containing a mention regarding the legal operation of the respective office or confirmation/ proof of registration in the registers/ specific profession table
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Veterinary doctors/ veterinary clinics:
➤⠀Certificate / Address issued by the College of Veterinary Doctors of Romania for the current year in which the update is made, containing a mention regarding the legal operation of the respective office or confirmation/ proof of registration in the profession-specific registers/ table
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Judicial expert
➤⠀Authorization of judicial technical expert issued by the Central Bureau for Judicial Expertise within the Ministry of Justice endorsed for the current year in which the update is made issued or Certificate/ Address issued by the competent authority for the current year in which the update is made
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Psychological office
➤⠀Certificate/ Address/ Notice issued by the College of Psychologists for the current year in which the update is made certifying legal operation, identifying data of the respective entity
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Insurance / reinsurance brokers
➤⠀Address / Operating permit for the current year in which the update is made issued by the Financial Supervisory Authority
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Certified public accountants
➤⠀Membership card / membership booklet or certificate issued by CECCAR, for the current year. For situations where the validity of the documents is extended, the deadlines on the website will be checked https://ceccar.ro/ro/;
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Authorized Translator / Interpreter - exclusively for those authorized by the Ministry of Justice
➤⠀Certificate/ Address issued by the Ministry of Justice for the current year in which the update is made containing a statement regarding the legal operation of the respective office or the professional practice authorization issued by the Ministry which is valid
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Embassies, consulates, official representations
➤⠀Act of appointment to the position of legal representative
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Associations and foundations
➤⠀The latest updated constitutive act and/ or the latest minutes with the current composition of the Board of Directors
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
➤ Extract from the Register of Associations/Foundations issued by the Court/Ministry of Justice or Certificate of Registry with complete information from the Court/Tribunal not older than 30 days at the time of submission to the Bank for updating data
**this is necessary in the situation where following the inquiry made by the Bank in the Online Registry of Associations / Foundations, the Association's data do not correspond with the statutory documents presented by the client or if the respective association / foundation is not found in the Online Registry of Associations / Foundations.
Associations sports established based on Law 69/2000 (Law on Physical Education and Sports)
➤⠀Sport identity certificate together with any other document proving the legal existence of the sports association. In the situation where the sports association is constituted according to statutory documents, in accordance with Ordinance 26/2000 regarding associations and foundations, the mentions from the point regarding Associations/Foundations will be taken into account
➤⠀The last document by which persons with rights on accounts are empowered
➤ Documents from which the authorized persons, beneficiaries, delegates can be derived
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Owners' associations
➤⠀Minutes resulting from the General Assembly with the composition of the Executive Committee (signed by all participating owners);
➤⠀The convener or other communication evidence of the convener, including for the General Assembly prior to the reconvened General Assembly. In the case of reconvened meetings, both the initial convocation and the second convocation are required
➤ Additionally, in case they are not found in the client's file, the following documents will also be requested:
❶⠀The latest updated constitutive act/ Statute
❷⠀Documents from which the authorized representatives, delegates can be identified
❸⠀Valid identity documents for legal representative, real beneficiaries
Unions
➤⠀Transcript of the Registry / Extract from the Special Register of Trade Unions within the Court, not older than 30 days from the moment of presentation for update within the Court
➤⠀The last document by which persons with rights on accounts are empowered
➤⠀Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤⠀Unique form signed by the legal representative
Non-resident legal entities
➤⠀The legalized copy of the company's latest constitutive act (in the official language and in Romanian - authorized translation)
➤⠀Certificate of incorporation translated, not older than 30 days in notarized copy or in electronic format from the Companies Register in the country of residence, specifying the shareholders, company representatives, registered office, share capital, etc.). Depending on the issuing country, the documents must be presented apostilled/ superlegalized
➤⠀Updated documents related to the entity to prove the ownership structure/ real beneficiaries/ legal representatives. To prove the management structure and identify the real beneficiaries, the documents mentioned in this material, as well as in the Instruction for identifying the real beneficiary, will be considered
➤⠀The last document by which persons with rights on accounts are empowered
➤ Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤ Single form signed by the legal representative
Parishes/ Churches/ religious cults
➤⠀Address/ certificate from the respective Church/ Religious Cult, attesting the validity of the leader's mandate or its reconfirmation. It will be checked whether the leader's mandate is within the term/ current at the time of data updating.
➤⠀Documents from which the authorized representatives, delegates can be identified
➤ Valid identity documents for legal representatives, authorized persons, real beneficiaries
➤ Single form signed by the legal representative
Political parties
➤⠀The latest updated constitutive act/ minutes with the up-to-date composition of the Executive Committee
➤⠀Extract no older than 30 days from the Register of Political Parties containing updated information about the entity's leadership according to the latest constitutive act or minutes
➤ Appointment act of the legal representative
➤ Tax Registration Certificate
➤ Documents from which the authorized representatives, delegates and persons with account operating rights can be identified
➤ Valid identity documents for legal representatives and real beneficiaries
➤ Single form signed by the legal representative
Companies in insolvency, bankruptcy, liquidation, reorganization
➤⠀Updated articles of incorporation
➤⠀Court decision by which the bankruptcy judge ordered the opening of the insolvency procedure, and the judicial administrator/liquidator was appointed and the obligation of the debtor/ judicial administrator/ liquidator to open the single liquidation/insolvency account
➤ Notification of the judicial administrator/ liquidator about the opening of the insolvency procedure, from which results the request to open the single insolvency account
➤ Power of attorney given by the judicial administrator/ judicial liquidator, regarding the persons authorized to carry out operations on the account
➤ Identity documents of the representatives who sign documents in relation to the bank, of the persons authorized to manage the account, of the real beneficiaries and of the delegates
➤ Certificate of status not older than 30 days / Online extract issued by ONRC